The Staff Accountant’s duties include but are not limited to general ledger accounting, accounts payable, accounts receivable, cash reconciliation, revenue reconciliation, financial reporting functions, processing journal entries and preparing ad-hoc reports. This position reports to the Controller and works in a team environment. The Staff Accountant contributes to a culture of collaboration, community, and respect and centers the work of Diversity, Equity, Accessibility, Inclusion, and Belonging in all areas of their work.

Working at the ICA

  • All ICA employees are required to reside in Massachusetts and within a reasonable commuting distance from our Seaport location as of their first day of work.
  • The ICA offers the flexibility of a hybrid work week, which averages two to three days a week onsite for employees who are eligible to work remotely (subject to change, and at managers discretion).

    Responsibilities

    • Process daily cash receipts and check deposits
    • Record, post and reconcile daily credit card sales including gift store, admissions, and contributed revenue
    • Maintain pledge receivables, fixed assets, cash accounts, liabilities and reconcile schedules to the general ledger
    • Maintain revenue schedules as assigned including sales tax, performance tax, credit card fees  
    • Prepare prepaid and accrued liability schedules monthly
    • Prepare and provide ad hoc reports as requested
    • Prepare and record monthly fixed and variable journal entries to the general ledger
    • Serve as primary back up for accounts payable processing and maintenance of vendor payment files
    • Maintain schedules for annual audit, budget tracking and financial projections
    • Prepare reports to reconcile the monthly, quarterly and annual contributed revenue with the Development team
    • Run and distribute monthly departmental revenue, expense reports and detailed general ledger reports
    • Assist with preparation for annual audit  
    • Support the Controller and CFO with various projects as assigned
    • Monitor accounting controls and procedures in accordance to GAAP
    • Other duties as assigned

    Qualifications

    • Bachelor degree in Accounting, Finance or Business Administration or 4 years related experience working with G/L systems 
    • Previous experience working in a cultural institution or non-profit organization is preferred
    • Knowledge of rules and guidelines regarding contributed revenue and experience with contributed revenue and performance ticket sales a plus.
    • Must be detailed oriented and exhibit a demonstrated ability to work with numbers
    • Excellent Microsoft Office Suite, Excel, Word, and PowerPoint skills are required
    • Possess knowledge of non-profit accounting principles and software packages (Concur, Financial Edge, Tessitura, ADP WorkForce Now) is preferred
    • Ability to work collegially, professionally and collaboratively with a diverse group of constituents including staff, and vendors
    • Ability to work independently and in a team environment
    • Must be able to communicate accounting principles to non-accounting professionals

    Physical Requirements

    • Prolonged periods of remaining stationary working on a computer, standing and/or moving about the office
    • Ability to move about in the office to access files, printers, etc
    • Must be able to exchange accurate information with staff, departments, and vendors

    This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While the above is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

    The ICA offers an excellent benefit package that includes health, dental and vision insurance, disability/life insurance, flexible spending accounts, 403(b) retirement plan, and paid time off.

    Starting Salary: $55,000 Annual

    Compensation is based on meeting minimum requirements.

    ICA Compensation

    Each ICA position has a job grade based on the position’s evaluated job responsibilities, required education and experience, needed skills to perform the job, and professional knowledge. The position’s grade and respective compensation range is determined by the position’s overall responsibilities, including decision making, supervisory/management requirements, resource management and budgeting duties.

    Compensation is ultimately determined by the scope of the position and responsibilities, the candidate’s relevant experience, and internal equity, with starting salaries typically falling in the lower half of the compensation range.

    Interested candidates should submit resume and letter of interest to jobs@icaboston.org:

    When applying, please include “Staff Accountant” in the subject line.

    The ICA is located at 25 Harbor Shore Drive, Boston, and is accessible by public transportation Red and Silver Line.

    Other Locations

    Seaport Studio, 100 Pier 4 Blvd, Second Floor, Boston, MA 02210

    ICA Watershed, 256 Marginal Street, Boston, MA 02128

    The ICA is dedicated to building a culturally diverse and pluralistic workforce committed to working in a multicultural environment. Qualified candidates from groups historically underrepresented in the museum professions are strongly encouraged to apply.

    The ICA is an Equal Opportunity Employer, committed to being a diverse and inclusive workplace. We are an EOE/AA employer dedicated to fair and inclusive employment practices for all individuals. The ICA is committed to providing access and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact HR-EOE@icaboston.org or 617-478-3171.